Commercial Invoice Generator
Enter your shipment details — exporter, importer, goods, values, and country of origin — and get back a commercial invoice as a clean PDF, formatted for customs clearance on international shipments. Useful for exporters, small businesses, and anyone shipping goods across borders. Free to start.
How it works
Enter exporter and importer
Provide both parties' names and addresses, plus an invoice number and date.
Describe the goods and values
List each item with a description, quantity, and declared value, plus country of origin and currency.
Add customs details
Include Incoterms, HS codes, and weights if your destination requires them, and the reason for export.
Download for customs
Get a print-ready PDF to attach to your shipment and submit for customs clearance.
Who is this for
Exporters and importers
Produce the customs document international shipments need, without a freight-forwarder's software.
Small businesses shipping abroad
Send products across borders with a properly formatted commercial invoice.
Online sellers with global customers
Attach the declaration customs authorities expect when fulfilling international orders.
Six prompt-engineering tips that move the needle
Small changes in how you write a prompt make the biggest difference in output.
Declare accurate values
Customs assess duties on declared value — enter honest figures, since accuracy is your responsibility.
Add country of origin
Where the goods were made is a required field on most commercial invoices — always include it.
Include Incoterms
Terms like FOB, DAP, or CIF define who pays for shipping and duties — state the agreed one.
Add HS codes when required
Many destinations need tariff (HS) codes per item — include them to avoid customs delays.
Note weights if asked
Gross and net weight are commonly required — add them when your carrier or destination needs them.
Verify destination requirements
Rules differ by country and commodity — confirm required fields with your carrier or customs broker.
What to expect
For clear exporter, importer, goods, and value details, the tool returns a properly laid-out commercial invoice PDF in under a minute. Standard single-currency shipments with a few line items are the most reliable. Because customs requirements differ by country and commodity, treat the output as a well-formatted starting point and verify required fields with your carrier.
Example: A user entered 'Commercial invoice from Acme Exports (USA) to Nord Retail (Germany), invoice #CI-3310: 200 ceramic mugs at $2.50 each, country of origin USA, Incoterms DAP.' The result was a one-page PDF with both parties, the invoice number and date, a line item with quantity and unit value, a declared total of $500, country of origin, and 'DAP' under terms.
Good to know
- It doesn't validate country-specific customs requirements — required fields, HS codes, and declarations vary by destination and must be confirmed with your carrier or customs broker.
- It doesn't calculate duties or taxes; it declares the values you enter.
- Accurate valuation and classification of goods remain your legal responsibility as the shipper.
Frequently asked questions
What is a commercial invoice?
A commercial invoice is a document used in international shipping that declares the goods being exported, their value, and the parties involved. Customs authorities use it to assess duties and taxes and to clear the shipment.
How is it different from a regular invoice?
A regular (sales) invoice is mainly about billing a customer for payment. A commercial invoice is a customs document — it includes export-specific details like country of origin, Incoterms, and declared values so goods can cross borders.
What details does a commercial invoice need?
Typically the exporter and importer, an invoice number and date, a description of the goods with quantities and values, the country of origin, the currency, and the terms of sale (Incoterms). Some destinations require HS codes and weights.
Does the tool know each country's specific customs rules?
No — it formats the details you provide into a standard commercial invoice layout. Specific requirements vary by destination country and commodity, so confirm what your carrier and the destination customs authority require.
Can I add HS codes and Incoterms?
Yes — include HS (tariff) codes per line item and an Incoterms value (like FOB, DAP, or CIF), and the tool places them in the appropriate fields. If you leave them out, the invoice omits those fields.
Can I use this for sample or no-charge shipments?
Yes — you can mark goods as samples with a nominal declared value for customs purposes and note 'no commercial value.' Declaring an accurate value is still your responsibility.
What format do I get?
A clean, print-ready PDF you can attach to your shipment and submit for customs. Keep your details on file to regenerate quickly for repeat shipments.
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